Demonstrating that your governance structures are functioning properly requires a contemporaneous record that most firms are still building retrospectively. My Compliance Centre builds it automatically.
What It Does
Board and committee management – preparing packs, circulating papers, recording minutes, tracking actions and evidencing attendance – is time-consuming and administratively intensive. For firms subject to individual accountability requirements, the ability to demonstrate that governance structures are functioning is not optional. For all regulated firms, the expectation of proper governance documentation is increasing. My Compliance Centre’s governance module manages the full board and committee lifecycle in one system. Meeting packs are assembled and circulated through the platform. Minutes are recorded and actions assigned directly. Attendance is logged. And because every step happens in the system, the evidence of a functioning governance framework is built automatically rather than assembled before a regulatory visit. The module uses AI to read uploaded board minutes and extract actions directly into the platform – eliminating the manual process of reviewing minutes and typing actions into a separate system. This is a practical productivity tool that saves compliance teams real time on a routine but important task.
Key Capabilities
Board and committee meeting management in one system – packs, papers, agendas and circulation
Minutes recorded and stored against each meeting with full version history
AI-powered action extraction – upload board minutes and actions are identified and created automatically
Actions assigned with ownership, deadlines and progress tracking through to closure
Attendance recorded and evidenced for every meeting
Complete governance record maintained automatically – immediately accessible under scrutiny
Management information across your governance framework – outstanding actions, meeting frequency, completion rates
What This Means in Practice
Your governance administration is structured, evidenced and maintained in real time rather than assembled retrospectively. Named individuals under individual accountability obligations have documented evidence of their participation and decision-making. When the FCA asks how your governance structures operate, the answer is in the system.
Frequently Asked Questions
Board and committee management – preparing packs, circulating papers, recording minutes, tracking actions and evidencing attendance – is administratively heavy, and for firms under individual accountability requirements it has to be demonstrable. My Compliance Centre manages the full lifecycle in one system, and can read uploaded board minutes to extract actions automatically. Because every step happens in the system, the evidence of a functioning governance framework is built as work happens rather than assembled before a regulatory visit.
You upload your board minutes to the platform, and it reads them and identifies the actions, creating them directly in the system rather than requiring someone to read through and type each one out. It saves time on a routine but important task. The extracted actions are there for you to review and assign – your judgement stays in control of what becomes an action and who owns it.
Yes. You can set up multiple boards and committees, each with its own membership, meetings, papers and actions. Each operates in its own right while sitting within one system, so you have a single place for your whole governance framework rather than separate arrangements for each committee.
For firms under individual accountability requirements, the module records governance participation, attendance and decision-making as it happens. This means named individuals have documented evidence of their involvement and oversight, and the firm can demonstrate its governance structures are functioning – built contemporaneously rather than reconstructed before a regulatory visit.
The module gives you a view across your governance framework – outstanding actions, meeting frequency, attendance and completion rates. You can see at a glance which actions are open and overdue across all boards and committees, and produce a clear picture of how your governance structures are operating when asked.
Let us show you how My Compliance Centre can make a difference to your risk and compliance management
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