Personal account dealing is one of the most regulated areas of employee conduct in investment firms. My Compliance Centre’s specialist PA Dealing module is built for firms where the complexity demands a dedicated solution.
What It Does
Managing personal account dealing manually, through email requests, spreadsheet logs and informal approval processes, creates gaps. Pre-clearance requests are missed or delayed, the audit trail is unreliable, and producing evidence of a functioning PA dealing framework under regulatory scrutiny requires significant retrospective assembly. My Compliance Centre’s PA Dealing module manages the full pre-clearance process in one structured system. Employees submit requests directly through the platform. Compliance teams review and approve or decline. Every decision is timestamped and recorded automatically, creating a complete and unbroken audit trail. The system is configurable to your firm’s specific requirements – instrument types, holding periods, restricted lists and more.
Key Capabilities
Pre-clearance requests submitted directly by employees through the platform
Compliance team review, approval and denial with automated workflow
Configurable to your firm’s specific requirements – instrument types, holding periods, restricted lists
Automated holds and release notifications
Complete, timestamped audit trail of every request, decision and outcome
Management information across the full PA dealing programme
Consolidated view of employee trading activity for compliance oversight
What This Means in Practice
Your PA dealing framework operates consistently and leaves no gaps in the audit trail. Compliance teams have a complete, real-time view of employee trading requests and decisions. When the FCA or an auditor asks for evidence of your PA dealing controls, everything is in the system and immediately accessible.
Frequently Asked Questions
Personal account dealing is one of the most regulated areas of employee conduct in investment firms, and managing it manually leaves gaps. The reliable approach is a system where employees submit pre-clearance requests which are approved or declined against the firm’s own rules, and every request and decision is recorded automatically. My Compliance Centre’s specialist PA Dealing module does this and is configurable to your instrument types, holding periods and restricted lists, giving a complete and unbroken audit trail.
Employees submit personal account dealing requests directly through the platform. Each request is assessed for automated approval or rejection against your policy before being routed to compliance for review and approved or declined according to your firm’s rules. The employee is notified of the decision, and the request, decision and timing are recorded automatically – giving a complete pre-clearance trail without manual logging.
Yes. Restricted lists and holding periods are configured in the module and applied when requests are assessed, with automated holds and release notifications where relevant. This means restrictions are applied consistently rather than depending on someone remembering them, and the record shows that each request was checked against the rules in force at the time.
It should maintain a complete, timestamped audit trail of every request, decision and outcome, with no reliance on email or a separate log. On My Compliance Centre there are no gaps in that trail – so when the FCA or an auditor asks for evidence of your personal account dealing controls, the full history is in the system and immediately accessible.
The PA dealing capability within Register Vault and employee compliance handles simpler pre-clearance needs. The specialist PA Dealing module is for firms whose requirements are more complex – configurable instrument types, holding periods and restricted lists – and who need a dedicated tool. Firms choose the level that matches their requirements.
Let us show you how My Compliance Centre can make a difference to your risk and compliance management
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